Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIX4035A Mapping and Delivery Guide
Maintain technical data and information

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency TLIX4035A - Maintain technical data and information
Description This unit involves the skills and knowledge required to maintain the technical data and information of the organisation in good order on a day-to-day basis. It includes gathering together technical data and information that is subject to organisational updates, performing the required updates, retrieving reports from the data management system in response to a request, and monitoring those aspects which are relevant to the immediate business unit requirements. There are no specific licensing or certification requirements applicable to this unit.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit was developed for technical regulatory framework specialists working within materiel logistics but is applicable to any individual in this field of work.Typically these individuals must demonstrate the ability to work independently or as part of a team under direct and/or indirect supervision, use discretion and judgement, and take responsibility for the quality of their outputs. All activities are carried out in accordance with relevant organisational policy and procedures.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not Applicable
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Collate technical data and information
  • Technical data and information which should be incorporated into the organisation's records system are identified in accordance with the data and technical information management system
  • Technical data and information which should be incorporated into the organisation's information systems is recorded in accordance with the requirements of the data and technical information management system
  • Technical data and information is sorted and catalogued in accordance with workplace requirements
  • Security and access requirements for technical data and information are adhered to in accordance with the management system
       
Element: Update technical data and information system
  • Technical data and information which is of direct interest to the business unit is routinely monitored
  • New or revised technical data and information is identified and incorporated in accordance with authorised systems
  • Movement and use of the technical data and information is updated in accordance with authorised systems
  • Technical data and information system is updated accurately and within the timeframes set by authorised systems
  • Technical data and information is archived or disposed of in accordance with authorised systems
       
Element: Prepare reports from organisation's technical data management system
  • Request for reports is interpreted and clarification of content and frequency is sought where necessary
  • Reports are prepared from the organisation's technical data management system in accordance with instructions or request
  • Format and style of reports are in accordance with organisational procedures
  • All reports from the organisation's technical data management system are prepared within workplace requirements and in accordance with security and access procedures
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to:

apply relevant implementation processes

monitor and report on implementation processes

analyse data and information

apply knowledge of technical data and information plans to assist in work and to guide problem solving

demonstrate understanding of personal role in relation to wider organisational or project context

Competency should be demonstrated over time and should be observed in a range of actual or simulated work contexts

Consistency in performance and evidence that candidates have taken responsibility for maintaining technical data and information includes applying, within authority, the requirements of the job or work role in relation to:

contributing to reports of results

completing work area housekeeping requirements including documenting technical data and information management activity and process outcomes

successfully maintaining technical data and information management systems

modifying activities to cater for variations in workplace context and environment

working and communicating effectively and positively with others involved in the workplace

Context of and specific resources for assessment

Competency should be assessed in the workplace or in a simulated workplace environment

Specific resources for assessment

Access is required to:

computer and relevant software

legislation, guidelines, procedures and protocols relating to technical data and information

plans

workplace documentation

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

Where possible, assessment should be supported by questions to assess required knowledge. Questioning techniques should suit the language and literacy levels of the candidate

Assessment methods should reflect workplace demands such as literacy and the needs of particular groups

Assessment methods suitable for valid and reliable assessment of this unit of competency may include a combination of methods such as:

authenticated evidence from the workplace and/or training programs

case studies

demonstration

feedback from supervisors and peers regarding the candidate's ability

observation

portfolios

projects

questioning

reviews or reports prepared by the candidate

scenarios

simulation or role plays

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Applicable standards

Data management principles and processes including functional requirements for data management

Relevant details of the technical regulatory framework, organisation engineering management plans and technical data management plan

Required skills:

Apply technical data and information and project management knowledge in technical data and information systems

Consult and negotiate effectively with stakeholders (both internal and external), receive their input and resolve any potential areas of conflict or concern to ensure that overall technical data and information systems objectives are achieved

Display resilience by continuing to move forward despite criticism or setbacks

Identify the relationship between organisational goals and recognise how own work contributes to the achievement of those goals

Implement processes to enable new technical data and information system requirements to be effectively transitioned across the life cycle - this includes integrated logistics support considerations, including environmental, sustainability issues, and validation and verification activities

Monitor processes to ensure that the technical data and information systems continue to enable the operational requirements to be attained - this may include performance metrics

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Data and technical information management system may include:

allocating access/security status

capturing structural and contextual metadata

classifying and indexing items

computer-based, paper-based, microfiche and manual systems

generating and allocating unique identifiers to data items

identifying and recording disposal status items

identifying technical data and information creators

links between technical data and information items

locating and tracking items

naming/titling items

negotiating transfer of custody or ownership

recording the use history of items

Workplace requirements may include:

arrangements for disposal and archiving of technical data and information

identifying disposal and/or archiving criteria

numbering system or naming conventions for technical data and information

timeframe for processing

Security and access requirements may include:

intellectual property restrictions

protection of privacy

security restrictions

trade secrets or commercial in confidence information

Monitoring technical data and information which is of direct interest to the business unit may include:

audit trail or log of users and activity in systems

compliance with access rules

compliance with disposal procedures

correct use of spelling, spacing and numbering

data integrity

disparity, sentencing difficulties or gaps in retention and disposal coverage

disputes arising from matters, particularly access questions

failures in tracking or increases in lost items

input of metadata requirements

legal precedents requiring changes to system/s

records of authorisation of destruction

reliability of optical character recognition techniques

retention of records

scanned clarity of images

security

space shortages

storage standards maintenance

volumes of actions or accumulations of records above or below anticipated levels

Authorised systems may include:

applicable industry and international standards

authorised data technical information management frameworks and systems

engineering management plans (including technical data management plans and configuration management plans)

relevant organisational instructions

relevant technical regulatory framework

Reports may include:

ad hoc reports

part of a management solution for another support/operational function

regular records management reports

specific reports such as:

defect trends

design support network reviews

engineering delegations

engineering design

engineering instructions and standards

maintenance data

maintenance instructions

system management reports

Format and style of reports may be:

computer-generated

formal

informal

manual

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Technical data and information which should be incorporated into the organisation's records system are identified in accordance with the data and technical information management system 
Technical data and information which should be incorporated into the organisation's information systems is recorded in accordance with the requirements of the data and technical information management system 
Technical data and information is sorted and catalogued in accordance with workplace requirements 
Security and access requirements for technical data and information are adhered to in accordance with the management system 
Technical data and information which is of direct interest to the business unit is routinely monitored 
New or revised technical data and information is identified and incorporated in accordance with authorised systems 
Movement and use of the technical data and information is updated in accordance with authorised systems 
Technical data and information system is updated accurately and within the timeframes set by authorised systems 
Technical data and information is archived or disposed of in accordance with authorised systems 
Request for reports is interpreted and clarification of content and frequency is sought where necessary 
Reports are prepared from the organisation's technical data management system in accordance with instructions or request 
Format and style of reports are in accordance with organisational procedures 
All reports from the organisation's technical data management system are prepared within workplace requirements and in accordance with security and access procedures 

Forms

Assessment Cover Sheet

TLIX4035A - Maintain technical data and information
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIX4035A - Maintain technical data and information

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: